OM Newsletter Senior Editor

Purpose

To coordinate the various aspects of publication of the newsletter. The newsletter is one of the main methods of communication for the members of the Section on Physical and Engineering Sciences. It is published twice a year (June and December).

Term of Office

The SPES / Q&P Newsletter Senior Editor is a rotating position between the SPES and Q&P sections of the ASA. The Senior Editor has a three-year term of office. SPES provided the Senior Editor for 1995-97. Q&P will provide the Senior Editor 1998-2000. SPES will provide the Senior Editor 2001-2003, etc. There is no limit to the number of years one could hold the position of Senior editor.

Responsibilities

• Set deadlines for newsletter article submissions.
• Remind SPES and Q&P Associate Editors of deadlines for submission.
• Work with ASA Publications Department to coordinate printing of newsletter.
• Receive all articles and officers directory in word processing format from SPES and Q&P sections.
• Review all submissions for content and correct spelling, punctuation, and glaring grammatical errors.
• Organize submissions by Section and subject. Make a draft layout of the newsletter with estimates of article placements.
• Send all article files, draft layout, and camera-ready copies of figures, photos, etc. to ASA Publications Department.
• Coordinate with the ASA Publications Department on the newsletter layout. Answer questions regarding printer costs and schedule.
• Proofread typeset copy and make corrections. Send typeset copy to Associate Editors for their review.
• Ensure labels are printed from the ASA office for all SPES only, Q&P only and joint SPES/Q&P members. Work out any problems in the process. Coordinate with ASA Publications on mailing of newsletters to foreign members.
• Summarize all costs associated with each newsletter publication and mail information to SPES and Q&P Officers: Chair, Chair-Elect, Secretary, Treasurer, Associate Editors.
• Participate in the activities of the SPES Executive Committee, when solicited.
• Estimate newsletter budget and send information to SPES and Q&P Treasurers.
• Participate in ASA meetings of Section Newsletter Editors at the JSM.
• Send four copies of the newsletter to the Chapter and Section Relations Officer at the ASA office for inclusion in the Section Newsletter Binders for SPES and Q&P.
• At the end of the term of office, improve this job description and submit to incoming Chair Elect.

Additional Activities (Desirable, not Mandatory)

• Participate in long range planning for the Section by contributing ideas via letter and/or attending planning meetings.

Qualifications

• Must be a member of the SPES Section and a Regular member of ASA.
• Must be able to commit the time and resources to edit a newsletter twice a year.
• Must have good spelling, math, and grammatical skills. Must be aware of keeping newsletter costs in-line with newsletter budget.

Resources Available

• Matrix of newsletter features (Attachment 1)
• Past Newsletter Editors
• List and copies of previous newsletters

Calendar

• February 1 - Set deadline for June issue and notify Associate Editors.
• April 30 - Gather articles from Associate Editors.
• May 15 - Combine all articles and draft layout, Send to ASA Publications Department
• May 30 - Work with ASA Publications Department on issue, Send typeset newsletter to Associate Editors for review.
• 2nd Week in June - Spring issue in mail.
• August - JSM - attend SPES Executive Meeting and ASA Newsletter Editors meeting.
• September 1 - Set deadline for December issue and notify Editors.
• October 30 - Gather articles from Associate Editors.
• November 15 - Combine all articles and draft layout, Send to ASA Publications Department.
• November 30 - Work with ASA Publications Department on issue, Send typeset newsletter to Associate Editors for review.
• 2nd Wk in December - Fall issue in the mail
• End of Term - Improve this job description and submit to incoming Chair Elect

Election/Appointment Mechanism

The SPES / Q&P Newsletter Senior Editor is appointed by the SPES Chair.

Matrix of Newsletter Features

Feature	Responsibility	Spring	Fall
Chair's Message	Chair	X	X
Incoming Chair's Message	Chair Elect	?	X
List of Officers & Comm Chairs	Chair	X	X
Associate Editor's Message	Associate Editor	X	X
FTC Update	FTC Program Chair	X	X
Continuing Education Update	CE Chair	X	X
Publications Update	Publications Chair	X	X
JSM Program Activities	JSM Program Chair	X	X
JSM Roundtable Luncheon Update	JSM Program Chair Elect	X
JSM Call for Contributed Papers	JSM Program Chair Elect		X
Seen Elsewhere	Columnist	X	X
Fellow Nominations	Past Chair		X
Report on Exec Mtg at FTC	Secretary	X
Chemometrics Comm Report	Chemo Chair	X	X
Treasurer's Report	Treasurer		X
Best Presentation Awards	Awards Chair	X
Spring Research Conf Program	SRC Program Chair		X
Feature Articles	Associate Editor	X	X
Web Page Information	Webmaster	X	X
Industrial Speakers Program	ISP Chair	X	X
Council of Sections Report	COS Rep	X	X

Person responsible for each feature is denoted.