OM Newsletter Associate Editor

Title

SPES Associate Newsletter Editor

Purpose

To coordinate the various aspects of publication of the newsletter. The newsletter is one of the main methods of communication for the members of the Section on Physical and Engineering Sciences. It is published twice a year (June and December).

Term of Office

There is no specified term of office for the Associate Editor, although the Associate Editor should expect to serve at least two years. There is no limit to the number of years one could hold the position of Associate editor.

Responsibilities

• Solicit articles and columns for the newsletter.
• Remind regular contributors (e.g. Chair, Chair-Elect, Chemometrics Chair) of deadlines for submission.
• Work with the Senior Editor to identify possibilities for submission and solicit.
• Try to solicit at least one "feature article" for each issue.
• Review all submissions for content and correct spelling, punctuation, and glaring grammatical errors.
• Submit all articles in a word processing format (such as Word, Wordperfect) to the Senior Editor.
• Send camera-ready copies of all figures, graphs and photos to the Senior Editor.
• Proofread typeset copy from the Senior Editor and make corrections.
• Participate in ASA meetings of Section Newsletter Editors at the JSM.
• At the end of the term of office, improve this job description and submit to incoming Chair Elect.

Additional Activities (Desirable, not Mandatory)

• Participate in long range planning for the Section by contributing ideas via letter and/or attending planning meetings.

Qualifications

• Must be a member of the SPES Section and a Regular member of ASA.
• Must be able to commit the time and resources to edit a newsletter twice a year.
• Must have good spelling, math, and grammatical skills. Must be aware of keeping newsletter costs in-line with newsletter budget.

Resources Available

• Matrix of newsletter features (Attachment 1)
• Past Newsletter Editors
• List and copies of previous newsletters

Calendar

• February-April - Gather articles from chairs and columnists for Spring issue. Proofread and review all articles
• May 1 - Send all articles to Senior Editor in electronic, word processing format. Also send camera-ready copies of all photos and figures.
• May 30 - Review typeset copy of newsletter from Senior Editor.
• August-October - Gather articles from chairs and columnists for Fall issue. Proofread and review all articles.
• November 1 - Send all articles to Senior Editor in electronic, word processing format. Also send camera-ready copies of all photos and figures.
• November 30 - Review typeset copy of newsletter from Senior Editor.
• End of Term - Improve this job description and submit to incoming Chair-Elect.

Election/Appointment Mechanism

The Associate Newsletter Editor is appointed by the SPES Chair.

Matrix of Newsletter Features

Feature	Responsibility	Spring	Fall
Chair's Message	Chair	X	X
Incoming Chair's Message	Chair Elect	?	X
List of Officers & Comm Chairs	Chair	X	X
Associate Editor's Message	Associate Editor	X	X
FTC Update	FTC Program Chair	X	X
Continuing Education Update	CE Chair	X	X
Publications Update	Publications Chair	X	X
JSM Program Activities	JSM Program Chair	X	X
JSM Roundtable Luncheon Update	JSM Program Chair Elect	X
JSM Call for Contributed Papers	JSM Program Chair Elect		X
Seen Elsewhere	Columnist	X	X
Fellow Nominations	Past Chair		X
Report on Exec Mtg at FTC	Secretary	X
Chemometrics Comm Report	Chemo Chair	X	X
Treasurer's Report	Treasurer		X
Best Presentation Awards	Awards Chair	X
Spring Research Conf Program	SRC Program Chair		X
Feature Articles	Associate Editor	X	X
Web Page Information	Webmaster	X	X
Industrial Speakers Program	ISP Chair	X	X
Council of Sections Report	COS Rep	X	X

Person responsible for each feature is denoted.