ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ October 4, 2000

MEMORANDUM

To:ÊÊÊÊÊ ÊÊÊÊÊ Quality and Productivity Research Conference Steering Committee Members

From:Ê ÊÊÊÊÊ Jeff Hooper

Subject:ÊÊÊÊ Minutes of the Monday, October 4, 2000

ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ Conference Call

ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ 10:00am ö 11:00am EDT

ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ

Present:ÊÊÊ Bill Hill, Rita Lai, Paul Tobias

ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ

Next Meeting:

ÊÊÊÊÊÊÊÊÊÊÊ Date: November 17, 2000

Time:ÊÊ 4:00 PM Eastern

ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ 3:00 PM Central

ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ 2:00 PM Mountain

ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ ÊÊÊ1:00 PM Pacific

ÊÊÊÊÊÊÊÊÊÊÊÊ Duration: 1 Hour

ÊÊÊÊÊÊÊÊÊÊÊ Call in number: 888-559-8421

ÊÊÊÊÊÊÊÊÊÊÊ Access Code: 443-225

ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ

Important URLs:

Q&P Section Homepage:ÊÊÊÊÊÊÊÊ http://web.utk.edu/~asaqp/

Sematech Homepage (2001)Ê http://www.sematech.org

Attachments:

1. Agenda for October 4, 2000 Steering Committee Meeting

2. Agenda for November 17, 2000 Steering Committee MeetingÊÊ

3. Steering Committee Member List

4. Potential Future Conference Sponsors

Meeting Highlights:

1.Ê 2000 Conference Feedback and Financial Results

- Still waiting for one last check to clear.Ê It is the one sent to Greece.Ê We had email confirming that the check was received in early September, not sure why it hasn't cleared but will check up on it.

- Rita announced that she is leaving Boeing to go to Fred Hutchinson Cancer Research Center in Seattle.Ê She will be available for conference calls and any questions regarding the 2000 conference and will still serve on the committee if the committee feels that is appropriate.Ê Mark Swenson will be representing Boeing in her place at next year's conference.Ê He will have copies of the conference details and will be available to serve on the committee as needed. ÊRita will send out her new contact information when she knows what it is.

2.Ê 2001 Conference

- Planning is going well for the 2001 conference.

- Gerry Hahn has accepted the invitation to be honored at the 2001 conference. Gerry is retiring after 44 years at GE.Ê Speakers to honor Gerry have been lined up and there may be one additional speaker if a workshop can be arranged.

- Jeff Hooper drafted a formal letter to AMD inviting them to be a co-host of the 2001 conference and soliciting a tax-deductible donation to the conference fund ($5000). Paul Tobias reviewed this letter and Paul's suggestions have been incorporated.ÊÊ Jeff Hooper has sent the revised letter off to Steve Porzio for final review before sending the letter to AMD. Steve Porzio has responded that he will not approve the letter until we have final financial procedures for the Q&P Research Conference.Ê Jeff Hooper is pursuing this with Geoff Vining, LeRoy Franklin and Rob Easterling.Ê Need to know the status on this.

- Paul's next steps will be to work on the mailing lists and establish a bank account. He needs to know how to arrange this and the status of the financial issues and the proposals between the Council of Sections and Steve Porzio.

3.Ê 2002 Conference

- Bill will be working on setting up his Organizing Committee and arranging for meeting rooms.Ê It will not be possible to utilize RIT facilities since it is so far from the conference site.

- George Box was selected to be honored, but is unable to participate in person due to doctorâs restrictions on his travel.Ê He will still be honored and Bill is looking into the options to have him present via phone connection.Ê There is also a video that can be shown.

4.Ê Q&PRC Financial Procedures

- Jeff Hooper and LeRoy Franklin had a conference call with Geoff Vining and Steve Porzio to determine the financial procedures for the Q&PRC.Ê The decision was made to have Q&PRC establish its own tax-exempt status (501 c [3]), and to have its own separate finances.Ê These conference finances would be the complete responsibility of the Q&PRC, but it is possible that the ASA Finance Office would handle the operations of these finances for the Q&PRC for a fee. Based on this call Jeff Hooper contacted Stu Hunter to see if there was any record of the previous tax-exempt status

that the conference had.Ê Stu had no recollection or information, and Jeff is tracking down some other sources.Ê In the meantime LeRoy is contacting the IRS to see if they

have any records of previous Q&PRC tax exempt status, and to get the required forms to apply on our own.Ê It is likely that we will simply complete a new application and submit it to the IRS. The next meeting of the ASA Board is on Dec 1, and our target is to have an application for tax exempt status submitted to the IRS prior to this meeting.Ê Steve Porzio would then bring up to the ASA board the possibility of the ASA finance office performing the financial operations functions, but with no responsibility for the finances, for the Q&PRC for a fee.Ê This requires an ASA board decision.Ê But regardless of the ASA board decision on this purely operational issue, the Q&PRC would be financially independent and able to keep operating successfully as it has been for the past 17 years.Ê The other aspects of the Q&PRC relationship with the ASA Q&P section, that is other than the finances, would remain the same.

Number	Action Item	Responsibility
2000.01	Get an invitation letter to AMD inviting them to co-host 2001 conference and soliciting the tax deductible donation Status: Letter written and reviewed by Paul Tobias.Ê Revised letter sent to Steve Porzio for review and approval.Ê Steve has indicated to Jeff that he will not approve the letter until the conference financial procedures are settled.Ê Jeff Hooper is pursuing with Rob Easterling and LeRoy Franklin and Geoff Vining.	JeffÊ Hooper
2000.02	Contact Ray Waller to determine if Steve Porzioâs proposed financial changes are the result of BoD or Exec Director decisions Status: Closed ö ASA leadership is concerned with ASA financial performance, limiting ASA financial risk with conferences they sponsor, and maintaining ASA tax-free status.Ê But there are no ASA policies or directions from ASA leadership along the lines being pursued by Steve Porzio	Rob Easterling
2000.03	Document Steering Committee Recommendation to Q&P and SPES Leadership Status: Closed ö Documentation sent to all stakeholders	Jeff Hooper
2000.04	LeRoy Franklin and Geoff Vining will champion the recommended financial position at the Q&P Section annual business meeting and the COS meeting in Indianapolis Status: Closed ö Jeff Hooper has sent all necessary information to LeRoy and Geoff, and has asked Rob Easterling to coordinate on this issue with LeRoy and Geoff at the Annual meeting. This issue is on the COS agenda, LeRoy and Geoff have briefed the Q&P Section COS rep on this issue and may have participated in the COS discussion.Ê Rob Easterling and Jeff Hooper drafted a resolution for the COS meeting on Section Sponsored conferences. The result of the COS meeting was for Q&PRC to work directly with Steve Porzio to develop the Q&PRC financial procedures.Ê	LeRoy Franklin Geoff Vining
2000.05	The following contacts will be made to explore hosts for 2003 conf Status: Closed IBM- Paul Tobias, contacted, willing to host 2003 conference.Ê They have been formally invited to host 2003 conference and they have accepted. Ford ö Jeff Hooper, efforts to contact not returned.Ê No further action.Ê Eastman Chem ö Angie Neff, contacted, some questions returned, Jeff H. responded, they are not a sponsor candidate. No further action.Ê 3M ö Bill Hill, contacted Pete Jacobs who referred Bill to Bill Rolfes as new head of 3M statistics, but no response yet. 3M is in Minneapolis, and U of Minn. has a very strong stat dept. Bill will pursue to see if interested in sponsoring 2004 conference. DoD ö Bill Hill, Bill contacted Jack Hunter, and Jack is pursuing within DOD.Ê This is expected to take some time.Ê Bill will pursue to see if interested in sponsoring 2004 conference.	See Action Item
2000.06	Paul Tobias will contact Emmanuel Yashchin to verbally invite IBM to be the 2003 conference sponsor/host. IBM has accepted the invitation to host the 2003 conference. Status: Closed	Paul Tobias
2000.07	Jeff Hooper will contact Rob Easterling, LeRoy May and Geoff Vining to find out what happened at the JSMs in Indianapolis on financial procedures for section sponsored conferences.Ê Jeff has contacted Rob and Geoff, and the result was that Q&PRC will obtain their own tax-exempt status and the finances of the Q&PRC will be completely separated from the ASA.Ê ASA finance may be contracted to handle the financial operations, but with no overall financial responsibility for the Q&PRC. Status: Closed	Jeff Hooper

ÊÊÊÊÊÊÊÊÊÊÊ

ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ ATTACHMENT 1

ASA Q&P Research Conference Steering Committee

Conference Call

Wednesday, October 4, 2000

10:00am ö 11:00am EDT

7:00am ö 8:00am PDT

Call-in Number: 888 559 8421

ÊAccess Code: 443 225

ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ AGENDA

Time	Agenda Item	Responsibility
10:00am ö 10:10am	Check in and Review of Agenda	All
10:10am ö 10:20am 10:20am ö 10:25am 10:25am ö 10:40am	2000 Conference Financial Results 2003 Conference Sponsor Feedback from ASA Annual Meeting -Financial Procedures -ASA Affiliation	Rita Lai Paul Tobias LeRoy Franklin
10:40am ö 10:50am	2001 Conference Plans	Paul Tobias/ Chelli Zey
10:50am ö 10:55am 10:55am ö 11:00am 11:00am	2002 Conference Plans Other Business Adjourn	Bill Hill All

ÊÊÊÊÊÊÊÊÊÊ

ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ

ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ ATTACHMENT 2

ASA Q&P Research Conference Steering Committee

Conference Call

November 17, 2000

Call in number: 888 559 8421

Access Code: 443 225

ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ AGENDA

Time	Agenda Item	Responsibility
10:00am ö 10:10am	Check in and Review of Agenda	All
10:10am ö 10:20am	2000 Conference Budget Closure	Rita Lai
10:20am ö 10:30am	2001 Conference Plans	Paul Tobias/ Chelli Zey
10:30am ö 10:40am 10:40am ö 10:50am 10:55am ö 11:00am 11:00am	2002 Conference Plans Q&PRC Financial Procedures Other Business Adjourn	Bill Hill Jeff Hooper All

ÊÊÊÊÊÊÊÊÊÊÊÊÊÊ ATTACHMENT 3

ASA Quality & Productivity Research Conference

Steering Committee Members

Updated:Ê July 28, 2000

Name	Address	Telephone/Fax	Email
Jeff Hooper - Chair	&nb