Roll call
E. Lagergren
L. Hare
S. Devlin
R. Fricker
J. Voelkel
W. Letsinger
T. Boardman
V. Czitrom
C. Morgan
L. Vance
L. Gill
L. Moore
[Not recorded at the meeting itself. Apologies if I left anyone off the list. JOV]
9:30 - 9:35 Check in - Veronica
9:35 - 11:10 Updates from committee chairs
Secretary - Joe
ASQ Liaison - Joe
Membership - Ron
Operating manual - Lynne
1998 JSM Program - Eric
1998 Continuing Ed. - Bill L.
1998 Research Conf. - Jeff
Publications - Susannah/Mary
Newsletter - Lisa
Webmaster - Ramon
Links - Bill P.
1999 Program - Eric & Dan
Council of Sections - Geoff & Lonnie
Committee to Nominate Fellows - Carolyn
Nominations Committee - Lynne
Treasury - Susan
Tactical Planning Meeting - Tom
Others
11:10 - 11:15 Q&P section plaque at 1999 QPRC recognizing Stu Hunter's contribution
11:15 - 11:20 Requests for funding: 1999 Undergraduate Data Analysis
Contest, and 1999 Young Researcher Luncheon at WNAR meeting in Seattle in
June
11:20 - 11:30 New business; next conference call
Action Items
These items were not part of the agenda and were not discussed at the meeting. They are included for continuity from earlier minutes.
Previous action items, still incomplete, with comments
112.C. Morgan. Need champion for interactions with other organizations. Try Stu Hunter first., then AmStat News.
* no updated info on this.
** (6/97) (by E-mail after the call) C. has just gotten information on contacting Stu. She will try to reach him soon.
*** (8/97) Terry Ziemer (Minitab) and Stefan Steiner (U. Waterloo) have volunteered. CM will still contact Stu.
**** (10/97 CM) no response from Stu. Still working with TZ and SS.
***** (2/98 CM) Still no response from Stu. SS looking for connection
with INFORMS. However, he doesn't think he'll be attending these meetings.
T. Boardman will see Stu in March and discuss with Stu. In the meantime,
C. Morgan will prepare an article on this for AmStat News.
129. R. Hoerl. Include in Chair's responsibility to send out list of Q&P meetings and events at JSM
*(10/97 RH). OK. He will do.
** (2/98 RH). Still pending.
133.E. Walker. Take up publishing Snee's article (replaces item #63).
Possibilities include a shortened article in newsletter or a detailed abstract
there, with pointer to the Web. May be easiest for E. W. to edit, then send
to Snee for approval.
136.T. Boardman. Talk to Stu Hunter re item #112. ("Need champion
for interactions with other organizations.")
New action items
(These also include action items from above when the responsibility has
shifted to another person.)
From this Executive Committee Meeting
142. All. If your job has a job description in the Q&P Operating Manual (on the Web page): Send changes in your job description to Lynne. If no changes are needed, send him a "no update needed" message. Due by October 1.
143. J. Voelkel. Send new e-mail listing of Q&P volunteers (officers, …). * done *
144. S. Devlin. How did courses do financially in Anaheim? For minutes and for Bill Letsinger.
145. All. Look at our Web site and notify Ramon if there are any old links or similar problems.
146. L. Vance. Send J. Voelkel a summary, by e-mail if possible, about the CoS meetings at the JSM.
147. All. If you have ideas on volunteers, let the Nominating Committee know.
148. J. Voelkel. Try to find a Q&P/Stat-Div liaison at the FTC.
From the Tactical Planning Meeting
149. (G. Vining) Plan to
Work on Vision
Work on Strategic Plan to identify customers
150. (S. Devlin and V. Czitrom) Characterize Q&P members by jobs, degrees, geography.
151. (E. Walker) Examine Newsletter for improvements
Review work done by L. Moore for benchmarking with other newsletters.
Consider other ideas, such as including URL's for finding items of interest.
152. (E. Lagergren, L. Vance) Are E-mail lists available for members?
Decide whether to recommend such use of e-mail listings.
See if e-mail list of Q&P members is available. Bayesian Section has such a list. Idea is to use to promote Q&P activities, such as Q&P Research Conference
See if e-mail list of new ASA members is available, to encourage such members to join the Q&P section.
153. (L. Gill and E. Walker) See about offering Q&P members a choice for whether they want only an electronic copy of the newsletter.
154. (L. Gill) See about adding Q&P Research Conference abstracts to the Section Proceedings (yes??). This would provide a link to these authors. Also see about adding the abstracts to the home page (yes??).
155. (J. Hooper, L. Gill, V. Czitrom) How to evolve the Q&P Research Conference to be as well known as the FTC-publicity issues?
156. (E. Walker) "Reader's Digest" material
Can something similar to the How-To books be created for the Q&P section?
157. (S. Devlin) Q&P curriculum
What is ASA doing for curriculum development?
How can we influence the Q&P portion of it?
Completed action items
134.J. Voelkel. send Ralph St John's e-mail address to E. Walker, so
he can try to get Snee's article in electronic form.
135.J. Voelkel. Contact Roger to ensure that OM updating policy is in OM.
Joe has also sent this note onto Lynne.
137.T. Boardman. Handle room arrangements for 5/19 meeting.
138.V. Czitrom. Create meeting agenda, with T. Boardman, L. Hare, for
5/19 meeting. Include review of Vision, Mission, and rethinking of current
tactical plans. Also consider two other initiatives. Six-sigma (R. León's
point) and service-focused work (S. Devlin's point).
139.All. Let E. Lagergren know if you are interested in chairing a contributed
paper session.
140.J. Voelkel. Request pictures of new officers.
141.R. Fricker. Decide on brochure update(s).
| Item | Description | Responsibility |
1 |
Check-in |
Veronica |
Veronica welcomed the new officers _ Lisa Gill, Publications Officer-Elect, 1999 _ Leroy Franklin, Treasurer, 1999-2001 _ Lisa Custer, Secretary, 1999-2001 _ José Ramirez, Program Chair-Elect, 1999 | ||
| Item | Description | Responsibility |
2 |
Updates from committee chairs |
|
Secretary. J. VoelkelNothing to report ASQ Liaison. J. VoelkelJoe would like to step down as liaison. Veronica will ask for a volunteer to replace Joe. Membership. R. FrickerThe new brochure for the section is available. It has a number of changes from the earlier brochure. There is now an insert for current officers, so the brochure need not be updated each year. These brochures get sent out to all new ASA members. Operating manual. L. HareThis is fairly well up to date. Please remember that all that job descriptions should be checked and if needed be updated by sending the changes to Lynne. 1998 JSM Program. E. Lagergren.All is running smoothly. However, two session that would draw much of the same audience-Key Challenges to today's industrial statisticians (SPES invited session) and Utilizing Large Data Sets for Process and Product Improvement (Q&P invited session) were both scheduled at the same time. Eric will point this out as a warning to Dan McCarville, the 1999 Program Chair. 1998 Continuing Ed. W. LetsingerThere were three Q&P sponsored courses. All went well except that there was a room-size problem with the Meeker/Escober reliability course, and J. Voelkel indicated that his and Dubuc's ESD course on experimental design ran at the same time as another CE course on experimental design. Bill also congratulated S. Devlin for her "excellence in CE" course on analytical tools for assessing and using customer satisfaction data, with Terry Gleason. Bill said he would continue on as CE chair if Veronica can't find a replacement for him. 1999 Research Conference. J. Hooper.Lisa Gill reported for Jeff that the conference, whose theme is Six Sigma and which will be hosted by GE and RPI, is going well. Publications. S. Schiller.Not present, no report. Newsletter. L. MooreThe newsletter got out in June, but was a bit late. She has not received any cost figures from the ASA yet, but this should be available soon. [Lisa sent this information on September 2-see Appendix A. JOV] Lisa spoke for E. Walker, saying that he has a few new ideas. He plans to start a "Q&P Forum," possibly as a replacement for the mini-paper idea. He may also include a "Seen Elsewhere" column. Webmaster. R. LeónNot present, no report. S. Devlin asked if the a customer satisfaction case study would go on the Web-Veronica said that Steve Zayac volunteered to do this. T. Boardman noted that Ramon has cleaned out old links from the Web pages. 1999 Program. E. Lagergren, D. McCarvilleThey have 3, and are trying to get 4, invited sessions. They are trying to stay ahead of schedule. Council of Sections. L. Vance, G. Vining.Lonnie reported on Sunday's CoS meeting. 1. David Moore mentioned three initiatives: Section Newsletters, CE courses, and recruiting and maintaining members. 2. Lonnie will summarize the section interface. 3. There was interest in obtaining e-mail lists. Lonnie will look into this, as well as ask about the ability to get demographic information, for Veronica and Susan. 4. A discussion has begun on the possibility of a "Section of the Year" award. _ Tom Boardman and some others at the meeting were against this idea. Very un-Deming-like. _ An alternative would be to have a formal meeting of Section Chairs to discuss best practices. A separate meeting of Treasurers would be value adding. (Lonnie will pass this along to Geoff Vining, for Thursday's CoS follow-up meeting.) 5. Only about 50% of members belong to a section. Committee to Nominate Fellows. C. MorganCarolyn reminded us that the committee does not make the nomination. They did find three people who nominated people. Carolyn will find out the results this evening. Carolyn is willing to step down, but would also be pleased to stay on the committee-she and Veronica will discuss. [Later, Carolyn reported that one of the three nominees-Dr. Subir Ghosh-was named a Fellow. JOV] Nominations Committee. T. Boardman.The committee consists of Tom, Geoff, and Lisa Moore. Now, need two candidates for each of these elected positions _ Chair Elect 2000 (Chair 2001) _ Publications Officer Elect _ Program Chair-Elect 2000 (Chair 2001) _ Council of Sections representative Also, Veronica is looking to fill these slots _ ASQ Liaison _ CE Chair At Q&P mixer, they will ask around. Treasury. S. Devlin.1. Overall, we have a good financial picture. 2. See Appendix B for the Treasurer's report. 3. Lynne asked if we raised our proceedings price this year. In 1996, it was $20 members, $30 non-members. [JOV: For 1997, it is $25/$30, per the August/September AmStat News, page 80.] 4. The proceedings were a loss last year, a bigger loss this year. This is the only noticeable concern. Don noted that the 1997 proceedings are on display at the ASA booth. 5. Susan is getting financial reports for the first time in three years, but still not in a timely fashion. 6. This spring was the first time we did revenue sharing with the QPRC. However, they accepted the full amount of the $400 loss this year. Susan noted that we are doing well for the CE courses at this JSM, however. 7. Susan expressed concern that the QPRC research budget have continued to increase. Could this excess be well-used? Right now, some of it is being used for scholarships. Leroy pointed out that the QPRC has papers in the Q&P proceedings-it would be reasonable for them to share expenses here. Lisa Gill will inquire about this. Joe suggested that invited papers should be required to be published in the proceedings, but Susan noted that this would preclude them from being considered for publication in certain journals. Tactical Planning Meeting. T. BoardmanSee minutes for details. The proposed change to the Mission and Strategy were not voted upon at this meeting, so the changes have not gone into effect. Some discussions that followed Tom's summary of the meeting: _ Lisa Moore noted that "Newsletter Improvement" would be appropriate for the Associate Editor to take on. _ Eric is not excited about using an e-mail listing of new members to tell them about Q&P, but Tom noted that he simply needs to make a recommendation here. _ Veronica noted that a "How-To" pamphlet has been put out by the Sample Survey Section, but there hoops that they needed to go through. | ||
| Item | Description | Responsibility |
3 |
Requests for Funding |
S. Devlin |
There were two requests: _ The 1999 Undergraduate Data Analysis Contest. This funding, for $200, was already made this past winter. _ The 1999 Young Researcher Luncheon at WNAR meeting in Seattle in June. The committee rejected this request as too far afield from the Q&P mission. | ||
| Item | Description | Responsibility |
4 |
Plaque Recognizing Stu Hunter |
V. Czitrom |
| Jeff Hooper sent a letter to Veronica to ask if we would support a plaque of recognition, for Stu Hunter's contributions, at the 1999 QPRC. The QPRC, originally the Mohonk Conference, had been run by Stu before Jeff took the responsibility. The vote to recognize Stu was passed. However, we suggested considering a recognition format different from a plaque, one that might be usable. | ||
| Item | Description | Responsibility |
5 |
Other News, Next Conference Call |
|
1. Lynne was asked by ASA to frame ASA-wide outreach efforts, by chairing
an ad hoc committee on educational outreach to non-statisticians. The committee
would make recommendations to the ASA Board of Directors regarding how this
educational outreach might be accomplished. It is likely that the Sections,
including Q&P, would be involved in providing resources to courses in
some way, shape or form. The next conference call is 10/9, Friday, 11-1 EDT. It will be a long call. | ||
Appendix A
June 1998 Newsletter Expenses
Below please find the expenses associated with publishing and mailing
SPES/Q&P NEWS for June 1998. As before, this issue was published and
mailed through the ASA Office of Publications in Alexandria, VA.
Leslie M. (Lisa) Moore, Ph.D.
SPES/Q&P NEWS Senior Editor
COSTS FOR SPES/Q&P NEWSLETTER
June 1998 Volume 4 Number 1
Item No. Amount Description
1 $ 600 ASA production costs
2 $ 286 Postage, domestic and foreign
3 $1275 Printing, including automated labeling
TOTAL $2161
Appendix B
Quality and Productivity Section
1998 Treasurer's Report
8/7/98
Review of 1997
As of February 23, 1998, the close of books for 1997 showed the following cash on hand:
Section (excluding Q&PR Conference funds) $22,169.41
Q&PR Conference funds $36,797.06
This significant increase in cash for the section
is due to the tremendous success of our CE Courses during this first year
of revenue sharing with CE ($7.821.43). Revenue from dues was up 3% (plus
$150), and sales of proceedings were down 63% (about $700 drop).
Our total 1997 revenue was $16,928.48, which more
than offset our expenses of $11,240.85. In past years we have usually shown
a small loss. Expenses were fairly flat, except for the cost of producing,
distributing and storing proceedings.
Proceedings expenses jumped to $4226.06, a 43% increase
over 1996 expenses. This increase in cost and the decrease in sales, while
unit price was constant, is a concern that the executive committee should
discuss.
The Q&P Research Conference ended the year again
with an increase in cash on hand (+$2300.20).
In summary, the Q&P Section had a very strong
year financially, primarily due to our CE success. However, as we have only
one year of experience with CE income/loss sharing, we should be conservative
in our revenue projections. For example, the co-sponsored workshop at QPRC
in 1998 showed a revenue loss.
1998 Financial Status
As of June 30, 1998,
Cash on hand (excluding Q&PR Conference funds) $21,753.03
Q&PR Conference funds $37,063.36
Q&P section revenue for the first 6 months of
1998, was $3748.25, and expenses ere $4,164.63. The single largest expense
was $2,250 [changed to $2,450 at the meeting. JOV], which was for contributions
approved by the executive committee. Other major expenses (proceedings,
newsletter and meeting expenses) will not hit our accounting statements
until later this year.
FINAL NOTES
Our financial transactions are handled through three
accounts. In addition to the Conference and section accounts, the SPES treasurer
and I worked with ASA to introduce a joint account to manage the newsletter,
joint mixer, and joint dues. Expenses are split based on the number of members
in each section. Based on our experience during 1998, we have successfully
managed these joint expenses for the first time.
Also, for the first time in my term as treasurer,
we have reliable and timely financial reports from ASA. The new financial
director has completely overhauled the financial procedures. Because of
the severity of the problems, this has taken a very long time. I have found
Steve Porzio and his staff to be very responsive; however, too frequently
things have slipped, e.g., donations not sent even after confirmation of
requests. We must proactively track financial transactions, and these experiences
reinforce the importance of coordinating financial requests through the
treasurer.
Respectfully submitted,
Susan J. Devlin, Q&P Treasurer